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Baker Park Master Plan

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    Posted: Mar 24 2017 at 10:44am
AGREEMENT
BAKER PARK MASTER PLAN
MONROE, OHIO
This Agreement is made between the City of Monroe, Ohio (Owner) and Brandstetter Carroll
Inc. (Consultant) whereas the Consultant proposes to provide park and recreation master
planning services for the new 52.7-acre Baker Park located on Cincinnati-Dayton Road.
I. Scope of Services
A. Site Evaluation Phase – The Consultant will:
1. Research Phase
a. Obtain all available records of public utilities within the rights-of-way
fronting the project site.
b. Obtain latest report data from the City on wetland delineation.
c. Review City files for possible ALTA/property boundary surveys and
title commitments.
2. Base Map
a. Prepare a base map of the site using digital mapping provided by
the City utilizing existing G.I.S. topographic data.
b. Overlay the project boundary limits.
3. Site Analysis - Perform an analysis of the site, noting such elements as:
 historical use of the site,
 topographic features,
 access to the overall site,
 surrounding land use,
 wind and sun orientation as it impacts park facilities,
 existing utilities in the area,
 soils based upon the Butler County Soil Type Mapping,
 Surface drainage routing,
 slopes,
 vegetation,
 zoning setbacks,
 floodplain locations,
 visual impact of the proposed development.
4. Site Analysis Summary Map - The result of this phase will be a Site Analysis
Summary Map with text and an Opportunities and Constraints Map.
B. Program Development Phase – The Consultant will:
1. Review of Previous Meeting Summaries – Review the documentation of the
previous City-wide Parks and Recreation Master Plan meetings where the
proposed park was discussed.
2. Master Plan Advisory Committee –The City of Monroe will appoint an
Advisory Committee to work with the Consultant throughout the process.
The Committee will assist in establishing the program, evaluating alternative
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concepts, reviewing draft plans, and establishing priorities. The Committee
should include representatives of potential organizations that may use the
park, Park Board, City staff, City Administration, and other interested
citizens.
3. Public Workshop – Conduct a public workshop to invite neighbors, elected
officials, staff, and interested citizens to participate in a discussion of the
proposed park and its features. The Concept Plan from the Parks and
Recreation Master Plan will be used as a start for the discussion.
4. Stakeholder Meetings – Conduct meetings of up to four stakeholder groups
which include representatives of special interest groups, potential user
groups, etc. to discuss the vision for the future of the park.
5. Program – Based upon the public input and Advisory Committee
recommendations, prepare a prioritized list of facilities and associated
characteristics for the expanded park. These will include a listing and
evaluation of all of the potential functions and activities that are desired to
be included at the park.
C. Alternative Concept Plans – The Consultant will:
1. Prepare up to two Alternative Concept Plans showing the location and
configuration of the facilities as prioritized during the Program Development
Phase.
2. List the negative and positive aspects of each alternative Concept Plan.
3. Present the Alternative Concept Plans to the Advisory Committee for their
review and comments.
D. Preliminary Master Plan – The Consultant will:
1. Prepare one Preliminary Master Plan that builds upon the preferred
Alternative Concept Plan and further refines the specific site features. The
plan will illustrate improvement locations, field layouts, parking
configurations, conceptual trail locations, and facility features.
2. Prepare a Preliminary Opinion of Probable Project Costs.
3. Prepare a series of display boards to illustrate the plan and proposed
potential features with a series of sketches and photographs.
4. Present the Preliminary Master Plan to the Advisory Committee and then to
the public.
E. Final Master Plan – The Consultant will:
1. Prepare a minimum 30 inch by 40 inch color rendered Master Plan of the
facility illustrating facility locations and interrelationships, auto and
pedestrian circulation patterns, facility configurations, design features, etc.
2. Provide Master Plan Opinion of Probable Project Cost.
3. Illustrate recommended stages or phases of construction.
4. Prepare a series of graphics to illustrate the proposed features, such as the
shelters, trails, and building styles using sketches and/or photographs.
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5. Present the Final Master Plan to the Advisory Committee and then to the
public.
F. Deliverables – The Consultant will provide:
1. Three hard copies of the Draft Report for staff review.
2. Five hard copies of the Final Master Plan Report with an Executive
Summary.
3. Three digital copies of the Final Master Plan. One will be a pdf file suitable
for printing, and another one will be a pdf file for the web or for emailing.
4. Provide two copies of each of the presentation boards of the Master Plan
and Recreational Area Features board.
II. Fees and Conditions
A. Conditions
1. The Consultant will invoice the Owner monthly based upon the percentage of
work completed with a monthly progress report.
2. The Owner will provide and coordinate the invitations, meeting space and
promotion of public input meetings, stakeholder meetings, and client review
meetings.
3. The conditions of the attached Brandstetter Carroll Inc. Standard Provisions are
included in this agreement.
4. The Owner will provide a topographic and boundary survey for the Consultant’s
use.
B. Fees
1. For the above referenced Scope of Services, the Consultant shall be paid the
following fees.
a. Site Evaluation Phase $5,000
b. Program Development 4,000
c. Alternative Master Plans 6,000
d. Preliminary Master Plan 4,500
e. Final Master Plan 5,000
Total Fee $ 24,500
III. Time of Completion
A. The Master Plan will be completed within one hundred and twenty (120) days of
notice to proceed by the Owner.
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THIS AGREEMENT PROPOSED BY:
Brandstetter Carroll Inc.
_________________________________
Lawrence W. Brandstetter
President
Title
_____________
Date
THIS AGREEMENT ACCEPTED BY:
City of Monroe, Ohio
________________________________
_____________ ___________________
Name
_______
Title
________
Date
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John Beagle View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote John Beagle Quote  Post ReplyReply Direct Link To This Post Posted: Apr 01 2017 at 4:10pm
approx location of Baker Park:




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Post Options Post Options   Thanks (0) Thanks(0)   Quote Houndog Quote  Post ReplyReply Direct Link To This Post Posted: Apr 01 2017 at 9:18pm
I can save them the five thousand dollars with one simple suggestion.
Buy tens of thousands of tons of dirt and raise that swamp by about five feet.
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Post Options Post Options   Thanks (0) Thanks(0)   Quote MElass Quote  Post ReplyReply Direct Link To This Post Posted: Apr 01 2017 at 11:01pm
Originally posted by Houndog Houndog wrote:

I can save them the five thousand dollars with one simple suggestion.
Buy tens of thousands of tons of dirt and raise that swamp by about five feet.
     

Good idea! As it is, nothing will succeed/be viable there due to standing water/flooding during wet weather.
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Post Options Post Options   Thanks (0) Thanks(0)   Quote Monroe News Quote  Post ReplyReply Direct Link To This Post Posted: Apr 22 2017 at 12:07pm
Emergency Resolution No. 24-2017. A Resolution authorizing the City Manager to enter into an 
agreement by and between the City of Monroe and Brandstetter Carroll, Inc. to perform a Master Plan 
for Baker Sports Complex and declaring an emergency.

Mr. Brock stated this is the first of two resolutions for a Master Plan for Monroe Community Park
and Baker Sports Complex.

Mrs. Rubin moved to suspend the rule requiring the reading of Emergency Resolution No. 24- 2017 on 
two separate days, authorize its adoption on the first reading, and have it read by title only; 
seconded by Mr. Clark.  Voice vote.  Motion carried.

The Clerk of Council read Emergency Resolution No. 24-2017 by title only.

Mrs. Rubin moved to adopt Emergency Resolution No. 24-2017; seconded by Mrs. Hale.  Voice
vote.  Motion carried.



Monroe Council Minutes
Regular Meeting of Council
March 28, 2017 – 6:30 p.m.
233 South Main Street, Monroe, Ohio
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