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    Posted: Mar 04 2016 at 4:28pm
City of Monroe
Finance Committee of Council February 23, 2016
The Finance Committee of Council met at 5:45 pm on February 23, 2016 in the Council Library located 
at 233 South Main Street, Monroe, Ohio.

Present were: Suzi Rubin, Vice Mayor; Jason Frentzel, Council Member; Keith Funk, Council Member; 
William J. Brock, City Manager; Kacey L. Waggaman, Assistant Manager/Director of Finance; and 
Angela S. Wasson, Assistant to the City Manager/Clerk of Council.

Mrs. Waggaman advised that she is still trying to close out the year and if there are any changes 
to the December Finance Reports she will let the Committee know. She reported that income tax is up 
by 6% for the year and January is also up.

Mr. Funk asked about the spike in September of 2014. Mrs. Waggaman explained that a company had 
overpaid when they filed their return and did not want the money returned as they were sure their 
payroll would increase.

Mr. Frentzel asked about refunds and Mrs. Waggaman replied that they do one large refund process 
and it is not done in April, but May usually has a decent number. March can also be  large because 
of net profits or quarterly payments.

Mr. Funk asked if the number delinquent accounts were comparable to other communities and Mrs. 
Waggaman was not sure, but indicated that Monroe's was less than 1%.

Mrs. Waggaman stated that every three years retirees must file and this is one of those years. 
Income tax staff did an outreach at Mount Pleasant and went to the School District for a class 
session.

Mrs. Rubin asked about Senate Bill 27 as it relates to the treatment of cancer for firefighters.  
Mrs. Waggaman was not aware of it and Mr. Brock advised that he believed it should be more specific 
and not just any cancer that is not related to the job.

The Finance Committee meeting adjourned at 6:14 pm.
Respectfully submitted,



Angela S. Wasso  , CMC
Clerk of Council

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Post Options Post Options   Thanks (0) Thanks(0)   Quote John Beagle Quote  Post ReplyReply Direct Link To This Post Posted: Mar 07 2016 at 9:31am

General Assembly: 131

Short Title: Firefighter-cancer-presumed to have incurred while on duty-workers' comp/pension fund   [ Hide Long Title ]

Long Title: To amend sections 742.38, 4123.57, and 4123.68 of the Revised Code to provide that a firefighter who is disabled as a result of specified types of cancer is presumed for purposes of the laws governing workers' compensation and the Ohio Police and Fire Pension Fund to have incurred the cancer while performing official duties as a firefighter.

Primary Sponsor: Senator Tom Patton

Status: As Introduced

Legislation Text : View Current Version


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City of Monroe

Finance Committee of Council March 22, 2016
The Finance Committee of Council met on March 22, 2016 at 5:45 pm in the Council Library located at 
233 South Main Street, Monroe, Ohio.

Present were: Suzi Rubin, Vice Mayor; Jason Frentzel, Council Member; Keith Funk, Council Member; 
William J. Brock, City Manager/City Engineer; Kacey L. Waggaman, Assistant Manager/Director of 
Finance; and Angela S. Wasson, Assistant to the City Manager/Clerk of Council.



Mrs. Waggaman reported that the income tax was up 5% over January of last year. Last year, January 
was up 20% over the year before. February we are up 1% for the month making it 4% overall for the 
year.

Mrs. Waggaman presented proposed purchasing policy amendments adding a local vendor bonus, updated 
to refer to electronic or software, removed the reference to exhibits that were paper, and change 
the wording to reference the formal bidding process to mirror the current Ohio Revised Code dollar 
amount.

Mr. Funk asked about the oversight for purchasing card expenditures and Mrs. Waggaman advised that 
there is a separate policy covering that and the department heads oversee this.

Mr. Frentzel asked if the policy should reflect a general term rather than specific to Munis in the 
event that software isn't used any more.  Mrs. Waggaman agreed and will make that change.

Mrs. Waggaman announced that she will have recommended changes to the utility ordinance and fees 
ready at the next meeting.

Mrs. Rubin requested that consideration be given to "pay-to-throw" regulations in the bid 
specifications for refuse.  Mr. Brock advised that the Center for Local Government is looking  into 
a consortium for trash pickup.

The Finance Committee meeting adjourned at 6:16 pm.
Respectfully submitted,



Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Finance Committee of Council August 23, 2016
The Finance Committee of Council met on August 23, 2016, at 5:45 p.m. in the Council library 
located at 233 South Main Street, Monroe, Ohio.

Present were: Suzi Rubin, Vice Mayor; Jason Frentzel, Council Member; Keith Funk, Council Member; 
William J. Brock, City Manager; Tina Williams, Director of Finance; and Angela S. Wasson, Clerk of 
Council.

Mrs. Williams sought feedback for the increase in the cemetery rate proposals from the Committee. 
The proposed rate structure will keep the Cemetery Fund about even and get dome  of the small 
projects taken care of.  Also proposed is a change on the time from 3:00 p.m. to 2:30
p.m during weekdays to cut down on the overtime expenses. Mrs. Williams suggested that these rates 
be reviewed every three years.

Mrs. Williams stated that a representative involved in the annual audit will be present at the next 
meeting of Council. There were minor items found such as, the prohibiting the Income Tax Auditors 
making adjustments. Adjustments must be made by the Income Tax Commissioner. Further, a revised 
Certificate of Estimated Resources was not requested.

Mrs. Williams advised that proposed storm water rates will be brought to the next Finance Committee 
meeting.

The Finance Committee meeting adjourned at 6:15 p.m.
Respectfully submitted,



Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Finance Committee of Council October 25, 2016
233 South Main Street, Monroe, Ohio
The Finance Committee of Council met at 5:45 p.m. on October 25, 2016, in the Council Library 
located at 233 South Main Street, Monroe, Ohio.

Present were: Suzi Rubin, Vice Mayor; Jason Frentzel, Council Member; Keith Funk, Council Member; 
William J. Brock, City Manager; Kacey L. Waggaman, Assistant Manager; Tina Williams, Director of 
Finance; and Angela S. Wasson, Assistant to the City Manager/Clerk of Council.

Mrs. Williams reported that the third quarter was up 8% and anticipates that the City will remain 
at a 6% increase, which is being conservative.

Mrs. Waggaman advised that the five-year forecast has been updated and reflects a natural decline. 
However, there are some capital project amounts that are limited because of our debt limitation.  
She stressed the need to discuss safety services levies.

Mrs. Rubin explained that the minimum balance set for the General Fund was based on four months of 
expenditures

Mr. Funk asked about establishing a sales tax in the entertainment district and was advised by Mr. 
Brock that a sales tax is a county tax and not a local government option.

Mrs. Williams reviewed alternatives for storm water rates that reflected some larger areas of land, 
due to the impervious surfaces, were paying less than smaller parcels of property.

After discussion by the Committee, Mrs. Williams will present to the Committee other alternatives, 
such as flat rates for residents and commercial property at a future meeting.

The Finance Committee meeting adjourned at 6:30 p.m.
Respectfully submitted,


Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Finance Committee of Council
May 23, 2017

The Finance Committee of Council met on May 23, 2017, at 5:45 p.m.in the Council Library
located at 233 South Main Street, Monroe, Ohio.

Present were: Vice Mayor Suzi Rubin; Council Member Keith Funk; Council Member Jason
Frentzel; City Manager William J. Brock; Clerk of Council Angela S. Wasson; Assistant Finance
Director Deborah Armitage; and Financial Operations Specialist Dawn Levandusky.

Mrs. Rubin brought up the City of Mason’s policy of residents that pay property tax receiving a
credit on their income tax. She is not in favor of a property tax and noted that the school may be
putting a property tax levy on the ballot soon. If the income tax is increased by one half percent
the residents that own property would not be asked to pay the increase. She suggested asking for
one half percent increase with .35% going to safety services and .15% going to capital
improvement projects. Some of our vehicles would be capital improvement projects and parks is
a need today but, not later.

Mr. Brock added that this would allow us to keep additional monies in the General Fund to
support the seven new firefighters currently paying for the grant.

Ms Levandusky reviewed the proposed amendments to the water ordinance that include an
increase in the deposit for renters from $75.00 to $200.00. This will help with unpaid bills on
foreclosed property. Another change is adding a trip charge that will be added when water is
disconnected and reconnected as opposed to the current one time charge of $50.00 for both.
The Finance Committee meeting adjourned at 6:22 p.m.

Respectfully submitted,
Angela S. Wasson, CMC
Clerk of Council
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City of Monroe
Finance Committee of Council
June 27, 2017

The Finance Committee of Council met on June 27, 2017, at 5:45 p.m. in the Council Library
located at 233 South Main Street, Monroe, Ohio.

Present were: Vice Mayor Suzi Rubin; Council Member Jason Frentzel; City Manager William
J. Brock; Director of Finance Tina Williams; Clerk of Council Angela S. Wasson; and Income
Tax Commissioner Kristina Mayes.

Mrs. Williams reported that the there is approximately $5.5 million in the General Fund and, as
of the end of May, income tax receipts are up by 4% and up 11% year-to-date. The withholdings
are coming in bringing June up by 24% so far. We did budget conservatively with a 5%
increase.

In reference to the previously established target amount of the General Fund to be $3.2 million,
Mrs. Williams advised that the Government Finance Officers Association recommends two
months of operating revenues or expenses. She is recommending that a formal policy be
adopted. She noted that without the additional revenue the present targeted balance will not be
met in 2019. She suggested a target balance of $4 million.

Mr. Frenzel supported a $4 million target balance and, if the increase in income tax doesn’t pass,
we should formalize a policy.

Mrs. Williams is looking into refinancing some of the bonds that could save approximately
$150,000 per year. Mrs. Rubin asked if the terms would change. Mrs. Williams advised it will
not change the terms and some may be paid off early.

Mrs. Williams announced that the audit report was released and will be filed with the State this
week. She will bring the report to the next Finance Committee.

General discussion was held regarding some of the selling points for the income tax increase.
The Finance Committee meeting adjourned at 6:25 p.m.

Respectfully submitted,
Angela S. Wasson, CMC
Clerk of Council
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City of Monroe
Finance Committee of Council September 12, 2017
233 South Main Street, Monroe, Ohio
The Finance Committee of Council met on September 12, 2017, at 5:45 p.m. in the Council Library 
located at 233 South Main Street, Monroe, Ohio.

Present were: Suzi Rubin, Vice Mayor; Keith Funk, Council Member; Jason Frentzel, Council Member; 
William J. Brock, City Manager/City Engineer; Tina Williams, Director of Finance; and Angela S. 
Wasson, Assistant to the City Manager/Clerk of Council.

Mrs. Williams reported that the income tax is up 40% and 17% for the year. We are over $100,000 
were we were last year. She added that this is due to the withholdings. They are preparing for the 
business returns in October.

Mrs. Williams updated the five-year forecast changing the conservative 5% annual increase to 10% 
for 2017. Mr. Funk asked if this included figures in the event the levy on the upcoming ballot is 
passed and Mrs. Williams replied that it does not.

Mrs. Williams pointed out that the JEDD is going well and we are receiving $45,000 from that and 
expect to see $400,000 from building permits due to upcoming projects such as, Amazon. She noted 
that the 2017 expenses are meeting the current appropriations for the year. She will continue to 
keep the actual budget expenses in the reports.

With respect to the debt payments, Mrs. Williams stated that they will drop from $500,000 to
$90,000 in 2020.

Mr. Brock advised that if we do not get the levy passed he felt that we can drop back three 
firefighters and still maintain the level of service. Mr. Funk suggested that we put the City in a 
position to prepare for that to be safe.

Reporting on the refuse rates, Mr. Brock explained that it would be approximately 2.8 years before 
the rates would increase to $14.41 to maintain a $100,000 cushion in the trash account. He 
suggested looking at slowly increasing the rates in 2019 and 2020.

The Finance Committee meeting adjourned at 6:09 p.m. Respectfully submitted,
Angela S. Wasso  , CMC
Clerk of Council

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