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Public Involvement Committee Minutes

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    Posted: Apr 08 2016 at 5:00pm


City of Monroe

Public Involvement Committee of Council March 17, 2016

The Public Involvement Committee of Council met at 6:00 pm on March 17, 2016 in the James Monroe 
Community Room located at 233 South Main Street, Monroe, Ohio.

Present were: Anna Hale, Council Member; Jason Frentzel, Council Member; Keith Funk, Council 
Member; Angela S. Wasson, Clerk of Council; Joshua King, Patrol Officer; Brian Curlis, Police 
Lieutenant; Jesse Catanzaro, Athletic Director of Monroe Junior/Senior High School; Christina 
McElfresh, President of the Monroe Historical Society; and Dorothy Smith, Curator of the Monroe 
Historical Society.

Following the presentation of logo options by Mr. Catanzaro, an agreement was reached for the logo 
to be used for the Bicentennial Celebration.

General discussion was held on the following topics:

• Cost of fireworks - Rozzi charges $9,000 for the Light Up the  Sky  Event  and  are checking on 
the length of these fireworks.
• Monroe Historical Society is putting together a hard-bound bicentennial book. The estimated cost 
is $15,000. The selling price will be $20.00 for each book. The Society may need to seek assistance 
with funding from the City.
• Working towards a budget for 2016  and 2017,  costs for banners, shirts, promotional  items, and 
a 5k run will be obtained.
• Videos are estimated to be $100 for 100 short videos about Monroe and its history. It is hoped 
that these could be shown during the Movie in the Park events.
• Patches/screen work of the bicentennial logo to be placed on the sleeve of the soccer and 
baseball uniforms.
•    Brochures to be distributed during the 2016 Light Up the Sky Event.
•    Car show.
•    Christmas on the corner.

The Public Works Committee meeting adjourned at 8:30 pm.
Respectfully submitted,



Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Public Involvement Committee of Council April 7, 2016
The Public Involvement Committee of Council met at 6:00 pm on April 7, 2016 in the James Monroe 
Community Room, 233 South Main Street, Monroe, Ohio.

Present were: Jason Frentzel, Council Member; Keith Funk, Council Member; Angela S. Wasson, Clerk 
of Council; Joshua King, Patrol Officer; Brian Curlis, Police Lieutenant; Jesse Catanzaro, Athletic 
Director of Monroe Junior/Senior High School; and Dorothy Smith, Curator of the Monroe Historical 
Society.

It was determined that the next meeting of the Public Involvement Committee will be held on 
Thursday, April 28, 2016 at 6:00 pm in the James Monroe Community Room.

Ms. Smith reported that the Historical Society approved the contract for the books Monday at an 
estimated cost of $12,000.  Also in 2017 is the Monroe Historical Society's 50th anniversary.  The 
Society plans on having a wine and cheese gathering in May of 2017 and make apple butter during the 
September 2017 celebration of the bicentennial event.

Officer King will put together information on a car, truck, and motorcycle show. Lieutenant Curlis 
added that the Police Department has a snow cone machine that can be utilized.
Tentative ideas were discussed for the following months in 2017:

January - launch of the celebration at the first Council meeting
March - Monroe Historical Society Open House with wine and cheese April - Lions Club Easter Egg 
Hunt
May - Monroe Historical Society Ice Cream Social June - Golf outing/Car show
July - Light Up the Sky
August - National Night Out/Touch-a-Truck September - largest celebration/football game
Presence of the Committee will be at the 2016 Light Up the Sky Event to hand out promotional items 
for the Bicentennial Celebration.

It was proposed to send out postcards to all households and letters to businesses. The Public 
Involvement Committee adjourned at 8:11 pm.
Respectfully submitted, 

Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Public Involvement Committee of Council April 28, 2016
The Public Involvement Committee met at 6:00 pm on April 28, 2016 in the James Monroe Community 
Room located at 233 South Main Street, Monroe, Ohio.

Present were: Anna Hale, Council Member; Jason Frentzel, Council Member; Keith Funk, Council 
Member; Angela S. Wasson, Assistant to the City Manager/Clerk of Council; Joshua King, Patrol 
Officer; Christine McElfresh, President of the Monroe Historical Society; Rick Pierce, President of 
The Chamber of Commerce; and Dorothy Smith, Member of the Monroe Historical Society.

Officer King reported that he is still checking on apps for videos.

Mr. Pierce reported that The Chamber would help promote a golf outing and that it would be best to 
have on a Saturday or Sunday. He suggested some type of participation gift such as a 200 
anniversary medallion and the proceeds could benefit the Monroe Historical Society. Mrs. Hale will 
contact Don Pelfrey and/or Virgil Maines to see if they had an interest in chairing this event.

Officer King advised that the car show would include plaques for the top three in each event of 
cars, trucks, and motorcycles. June 17, 2017 was suggested as the date for the  car  show preceded 
by a 5K run.

Officer King stated that at this time, August 4, 2017 was  the proposed  date for the National 
Night Out that will include a Monster Truck and dunking booth. Officer King noted he is  working on 
a food truck fair.

Mrs. Smith reported that the Monroe Historical Society has opted to have 30 of the bicentennial 
books leather bound in a case as special gifts/prizes. Mrs. McElfresh noted there are several  
ideas for funding of this project. Mr. Pierce suggested seeking assistance from the Middletown 
Community Foundation.

Mr. Funk commented that he liked the idea of having a bicentennial park.

Mrs. Hale moved to appoint Mr. Funk as Chair of the Bicentennial Event; seconded by Mr. Frentzel.  
Voice vote. Motion carried.

Mr. Frentzel reported that he has received a few quotes for magnets and is awaiting a quote from 
Dr. J’s print shop.

General discussion was held on the following items:
•    Carriage rides
•    Shutting down roadways
•    Shuttle services

•    Meeting with the Board of Education of the Monroe Local School District
•    Letters to businesses and residents.

It was agreed that the meetings of the Public Involvement Committee would be on the 2nd and 4th 
Thursday of every month, at this time, with the next meeting on May 12, 2016.

The Public Involvement Committee meeting adjourned at 7:58 pm.
Respectfully submitted,



Angela S. Wasson, CMC
Clerk of Council

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City of Monroe
Public Involvement Committee September 6, 2016 - 5:30 p.m.
The Public Involvement Committee of Council met on September 6, 2016, at 5:30 p.m. at 6 East 
Avenue, Monroe, Ohio.

Present were: Keith Funk, Council Member; Jason Frentzel, Council Member; Anna Hale, Council 
Member; Brian Perkins, Parks and Cemeteries Superintendent; Angela S. Wasson, Assistant to the City 
Manager/Clerk of Council; Brian Curlis, Lieutenant of Police; David Leverage, Fire Lieutenant; 
Christina McElfresh of the Monroe Historical Society; Dan Clark, Member of the Lions Club; Brett 
Guido, Board of Education Member of the Monroe Local School District; Lauren Matus of the 
Middletown Community Foundation; Jesse Catanzaro, Director of Operations and HR of the Monroe Local 
School District; Eric Silverman, Athletic Director of the Monroe Local School District; and Dale 
Hahn of Skye Solutions for Business.

Mr. Funk reported that the proposed budget taken to City Council will have to be re-written to 
include a breakdown of the use of the funds requested, as well as, the proposed revenue that the 
Committee anticipates receiving.

Mr. Guido will speak with the Board of Education about the use of the vacant land located directly 
behind the City Building for the main celebration scheduled for September 23, 2017.

Mr. Frentzel and Mr. Funk will work on a revised budget for presentation to Council.

Lieutenant Curlis proposed that since there is approximately $41,000.00 remaining in this year's 
budget for the Bicentennial Celebration, a portion of it could be used for promotional items to be 
handed out during the homecoming parade on September 29, 2016.
Various other ideas were briefly discussed for marketing.

The Public Involvement Committee meeting adjourned at 7:15 p.m.
Respectfully submitted,



Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Public Involvement Committee of Council September 20, 2016
The Public Involvement Committee of Council met on September 20, 2016, at 5:30 p.m. at 6 East 
Avenue, Monroe, Ohio.

Present were: Keith Funk, Council Member; Anna Hale, Council Member; Jason Frentzel, Council 
Member; Angela S. Wasson, Assistant to the City Manager/Clerk of Council; Brian Curlis, Police 
Lieutenant; Joshua King, Patrol Officer; Christina McElfresh of the Monroe Historical Society; 
Dorothy Smith of the Monroe Historical Society; David Leverage, Fire Captain; and Dale Hahn of Sky 
Solutions for Business.

Mr. Funk reported that the Lions Club has requested that only two representatives concerning the 
Bicentennial Celebration attend the meeting on Monday, September 26, 2016, due to the limited 
amount of space.  Mr. Frentzel and Mrs. Wasson both expressed their availability if needed.

Mr. Funk clarified that the purpose of meeting with the Lions Club is to form a partnership for not 
only the Light Up the Sky Event, but also for the September 23, 2016, celebration.

Mrs. McElfresh suggested that some joint requests could be made for sponsorship for the event with 
a portion of the proceeds going towards the blind.

Mrs. Wasson suggested receiving a write up as something to help promote the Lions Club as they need 
additional members. There is probably a lot of residents that are not aware of the contributions 
the Lions Club makes to the community, such as scholarships.

Mr. Funk shared the revised budget that will be presented to City Council on September 27, 2016. 
After considerable discussion the proposed sponsorship levels would be as follows:
$1,500 for pole banners
$5,000 ride sponsors and proposing 12 mechanical rides
$10,000 band sponsors

Level to the event in general would be:
Platinum of $10,000 or more. This would also be considered a band sponsor, VIP parking, and anytime 
we promote an event the name of the donor would be included.  Name listed on t-shirts.

Gold of $5,000 or more.  Name would apprear on the t-shirts and advertising material.
Silver of $2,500 or more. Bronze of $1,000 or more.
Spirit Level of any amount under $1,000.
With respect to the Historical Society Book, Mrs. Smith advised they were not seeking sponsorship 
money to help pay for the book.  It was her understanding that the City would pay one-half of the 
cost.

Mrs. McElfresh suggested putting some of the pictures from the Historical Society on social media   
to
help education the community of the history of Monroe. She also proposed a historical marker with  
one side reflecting the 200 years of the City and the other side reflecting 50 years of the 
historical society at an approximate cost of $3,500. This is something that could be dedicated on 
the actual date Monroe was founded, which was September 25th.

Mr. Frentzel moved to authorize the expenditure of $3,500 towards a historical marker; seconded by 
Mr. Funk.  Voice vote.  Motion carried.

It was the consensus of those present that silicone wrist bands would be purchased to hand out 
during the homecoming parade. These would be added to bags with the bicentennial fans, pens, 
business cards, and candy. Lieutenant Curlis will proceed with obtaining the wrist bands and Mrs. 
Wasson will obtain the bags and candy. Mrs. Wasson will also speak with the City Manager for 
approval to encourage City staff to assist is stuffing the bags.

Mr. Frentzel moved to allow the purchase of the wrist bands, bags, and candy in an amount not to 
exceed $2,500; seconded by Mr. Funk.  Voice vote.  Motion carried.

Mrs. Wasson read a letter she received with a donation of $50.00 toward the Bicentennial Event as 
follows:
"City of Monroe.
The Monroe High School Class of 1951 would like to contribute $50.00 to the Bicentennial.

We the class of 1951 have many memories of our school that no longer stands. Thanks for the fans, 
pins, and pens.
Reunion Committee Glen Majors"
Mrs. Wasson will send them a thank you card.

The Public Involvement Committee meeting adjourned at 8:16 p.m.
Respectfully submitted,



Angela S. Wasson, CMC
Clerk of Council

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Someone should consider designing a new city seal.
Now with the old water tower gone and the steeple in the seal gone for 40 years.
Maybe it's time for a new one.
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City of Monroe
Public Involvement Committee of Council October 18, 2016 - 5:30 p.m.
The Public Involvement Committee of Council met on October 18, 2016, at 5:30 p.m. at 6 East Avenue, 
Monroe, Ohio.

Present were: Jason Frentzel, Council Member; Keith Funk, Council Member; Anna Hale, Council 
Member; Brian Perkins, Parks and Cemeteries Superintendent; David Leverage, Fire Captain; Brian 
Curlis, Police Lieutenant; Jeff Lentz of the Certified Emergency Response Team; Leslie Sumner of 
the Lions Club; and Angela S. Wasson, Assistant to the City Manager/Clerk of Council.

Mr. Frentzel reported that they received positive feedback from the Monroe Board of Education to 
use the existing school parking lot for a 5k run and car show. In addition, positive feedback was 
received to use both the existing school area and the old school site for the September 22  and 
September 23, 2017, events. The Board requested a layout of event area for the sites. Mr. Guido 
asked for reassurance that the proposed alcohol to be sold on City property will not enter school 
property. Mr. Frentzel noted that the beer garden during the July 4th Lions Club event proved that 
it works well.  Mr. Funk is in touch with Cincinnati Circus to make sure they  approve of the site.

Mr. Funk reported that City management was confident that $175,000 could be used towards the 
Bicentennial event, but that is not what has been approved by Council. He further reported that the 
City Manager advised that could fit in the budget. He will consult with Cincinnati Circus on what 
type of event could occur with that figure. Mr. Funk added that one day may bring a better volume 
of people.

Ms. Sumner advised that the Lions Club is considering an event both on July 3rd and July 4th; 
however, they would need something in writing from the City as to any monetary assistance they 
would be given.

Captain Leverage reported that the Fire Department will have bicentennial decals on their apparatus 
next year.

General discussion was held on the use of the logo and that permission to use the logo should be 
received from the Public Involvement Committee.

The Public Involvement Committee meeting adjourned at 6:50 p.m.
Respectfully submitted,


Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Public Involvement Committee of Council November 1, 2016
The Public Involvement Committee of Council met at 5:35 p.m. on November 1, 2016, in the Monroe 
Community Room located at 6 East Avenue, Monroe, Ohio.

Present were: Keith Funk, Council Member; Jason Frentzel, Council Member; Anna Hale, Council 
Member; Christine McElfresh, President of the Monroe Historical Society; David Leverage, Fire 
Captain; Brian Perkins, Parks and Cemeteries Superintendent; Angela S. Wasson, Assistant to the 
City Manager/Clerk of Council; Brian Curlis, Police Lieutenant; Joshua King, Patrol Officer; Peggy 
Abernathy and Nancy Carter, representatives of the Nathanial Sackett Chapter of the Daughters of 
the American Revolution; and Dale Hahn of Skye Solutions for Business.

Mr. Funk announced that City Council approved $175,000 in the 2017 budget to cover a two-day event. 
He will reach out to Cincinnati Circus and get their thoughts on the use of the old school site.

Mr. Frentzel noted that even if we could not retain a large known band, there are a lot of good 
local bands we could book for the event.

The following dates were confirmed for 2017 events:

• January 10, 2017 - Opening ceremony at the Council meeting with refreshments and perhaps a 
proclamation
• March 30, 2017 - Presence at the Monroe Historical Society's announcement of the Bicentennial 
Book
•    April 15, 2017 - Lions Club Easter Egg Hunt
•    May - Monroe Historical Society's Spring Tea
•    June 10, 2017 - 5k Run/Walk with a car show and food trucks
•    June - Golf outing

In reference to a question during the last meeting, Mr. Frentzel advised that $5,000 would come out 
of Council's 2017 budget and $5,000 out of the Bicentennial 2017 budget to the Lions Club for the 
Light Up the Sky Event.

Additional events were:

•    August 3, 2017 - Monroe Night Out
•    August 11, 2017 - Touch-a-Truck
•    September 22, 2017 - circus rides and vendors from 6 p.m. to 10 p.m.
•    September 23, 2017 - main event from 10 a.m. to 10 p.m.
•    September 25, 2017 - unveiling of the historical marker
•    November - month of giving - food drive, blood drive, clothing, etc.
•    December 1, 2017 - lighting of the Christmas tree on the plaza and perhaps a parade

•    December 12, 2017 - closing ceremony during a Council meeting

It was suggested that when Cincinnati Circus tours the old school site and the Monroe Community 
Park they do so with a representative from the City and the School.

Mrs. Hale suggested putting the flyers at the rest areas. Mrs. McElfresh suggested that we have a 
presence at all of the events held in the community.

The Public Involvement Committee meeting adjourned at 7:02 p.m.
Respectfully submitted,


Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Public Involvement Committee of Council November 15, 2016
The Public Involvement Committee of Council met on November 15, 2016, at 5:40 p.m. at 6  East 
Avenue, Monroe, Ohio.

Present were: Jason Frentzel, Council Member; Keith Funk, Council Member; Brian Perkins, Parks and 
Cemeteries Superintendent; David Leverage, Fire Captain; Brian Curlis, Police Lieutenant; Angela S. 
Wasson, Assistant to the City Manager/Clerk of Council; Christina McElfresh, President of the 
Historical Society; and Judy Shillinglaw.

Mr. Funk will attempt to schedule a visit from the Cincinnati Circus representative to walk the 
site of the old school property.

Mrs. Wasson announced that the City received a $5,000 grant from the Duke Energy Foundation for the 
Bicentennial Event. Donations from Monroe Crossings, Inc. in the amount of $250.00  and from Frost 
Brown Todd LLC in the amount of $1,000 were received. Abacus Tax Service donated $1,500 for a pole 
banner.

It was the consensus of all present that a tree lighting event will take place on December 1, 2017. 
This will be coordinated with the Monroe Historical Society that will have a visit from Santa and 
serving hot cider. Captain Leverage will contact the horse-drawn carriage representatives as to 
their availability to participate in this event. If they are available, a Christmas parade will 
also take place.

Mrs. Wasson will contact Jerry Couch to see if he will permit the City to use his showroom for the 
opening ceremony on January 10, 2017.

Mrs. McElfresh advised that the unveiling of the Bicentennial Book could be during the Opening 
Ceremony and not in March.

The next meeting of the Public Involvement Committee will take place on November 29, 2016, at 5:30 
p.m. at 6 East Avenue, Monroe.

The Public Involvement Committee meeting adjourned at 6:40 p.m.
Respectfully submitted,


Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Public Involvement Committee of Council December 6, 2016
The Public Involvement Committee of Council met at 5:30 p.m. on December 6, 2016, in the Monroe 
Community Room located at 6 East Avenue, Monroe, Ohio.

Present were: Keith Funk, Council Member; Jason Frentzel, Council Member; Anna Hale, Council 
Member; Christine McElfresh, President of the Monroe Historical Society; David Leverage, Fire 
Captain; Brian Perkins, Parks and Cemeteries Superintendent; Angela S. Wasson, Assistant to the 
City Manager/Clerk of Council; Brian Curlis, Police Lieutenant; and Dale Hahn of Skye Solutions for 
Business.

Mr. Perkins recommended that the City purchase a banner to see how it looks and to have something 
to display to help boost sales.

Mr. Frentzel moved to order one banner with the "City of Monroe" at the bottom; seconded by Mrs. 
Hale.  Voice vote.  Motion carried.

Following considerable discussion it was the consensus that the opening ceremony would take place 
on January 10, 2017 in the Council Chamber with refreshments and appetizers. The Mayor would read a 
proclamation and Mrs. McElfresh would introduce the 2017 Bicentennial Book. Invitations and phone 
calls would be made to the news media, donors, Butler and Warren County Commissioners, State 
Representatives, School Board, School Superintendent, Lemon Township Trustees, former members of 
Council, Historical Society, Lions Club, and members of Boards and Commissions.

Mrs. McElfresh announced that December 1, 2017, the Historical Society will have a Santa present 
for the event. She also announced that the Society will hold a History Mystery Event dinner on 
February 13, 2017 and a Ghost Walk in October of 2017.

Mr. Funk reported that Cincinnati Circus will provide a site plan for both the old school site and 
the Monroe Community Park. He noted that they are leaning toward the use of the park due to  the 
need for electric and water.

The Public Involvement Committee meeting adjourned at 7:16 p.m.
Respectfully submitted,


Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Public Involvement Committee of Council
March 28, 2017

The Public Involvement Committee met at 5:30 p.m. on March 28, 2017, in the City Manager’s
office conference room located at 233 South Main Street, Monroe, Ohio.

Present were: Jason Frentzel, Council Member; Keith Funk, Council Member; Anna Hale,
Council Member; Christina McElfresh, President of the Historical Society; Brian Curlis, Police
Lieutenant; David Leverage, Fire Captain; Brian Perkins, Parks and Cemeteries Superintendent;
Joshua King, Patrol Officer, Max Cormendy, Manager of Cincinnati Circus Company; Kim
Mullally of MidPointe Library; and Angela S. Wasson, Assistant to the City Manager/Clerk of
Council.

Mr. Cormendy reported on the following:
• Cincinnati Circus will provide a videographer and photographer for free
• The Berry Ride may not be available; however, a ride similar to that will be obtained
• Looking to see if the Naked Karate Girls or Rusty Griswalds are available either Friday
and/or Saturday evening
• Waiting to hear back from BTO, but Grand Funk Railroad is available.

Mrs. Wasson asked if the remaining banners should be offered to not-for-profits and/or Council,
such as the Lions Club, Historical Society, Garden Club, PAWS, and the School. This will be
discussed at the next meeting.

Mr. Booth presented information from the Photo Booth Gallery to take photographs of the
different events. Mrs. McElfresh asked that these be shared with the Monroe Historical Society.
The Committee briefly discussed the golf outing proposing $50 to $60 per person.

Ms. Muhally with MidPointe Library expressed an interest in purchasing a banner for $250.00.
Mr. Frentzel requested that a check be sent to PAWS so we can have a bicentennial booth during
their Paws-A-Palooza event.

The Public Involvement Committee meeting adjourned at 6:30 p.m.

Respectfully submitted,
Angela S. Wasson, CMC
Clerk of Council
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City of Monroe
Public Involvement Committee of Council
April 4, 2017

The Public Involvement Committee met at 5:30 p.m. on April 4, 2017, in the City Manager’s office
conference room located at 233 South Main Street, Monroe, Ohio.

Present were: Jason Frentzel, Council Member; Keith Funk, Council Member; Anna Hale, Council
Member; Christina McElfresh, President of the Historical Society; Brian Curlis, Police Lieutenant; David
Leverage, Fire Captain, Brian Perkins, Parks and Cemeteries Superintendent; Max Cormendy, Manager of
Cincinnati Circus Company, and Angela S. Wasson, Assistant to the City Manager/Clerk of Council.

Mr. Funk provided an updated cost estimate for the Photo Booth Gallery that will not include the
September event.

Mr. Funk moved to accept the cost estimate for the Photo Booth Gallary at a cost not to exceed $3,600 for
the 2017 Bicentennial Events; seconded by Mrs. Hale. Motion carried.

Mr. Cormendy reported that he expects to have the food vendor applications in by the end of July. The
cost will be $100 per vendor with local food vendors having their $100 returned at the end of the event.
Mr. Cormendy presented a proposed layout of the park and requested the park be blocked from the
Monday prior to September 23 to the Monday following September 24, 2017.

Mr. Funk moved to offer the extra banners to the Mayor and Council at $250 each contingent on the
Committee reviewing the proposed banners; seconded by Mr. Frentzel. Voice vote. Motion carried.
Mrs. McElfresh and Mr. Frentzel presented sample Historical Markers for the unveiling on September 25,
2017. The cost is $3,000 and the Historical Society and the City will split the cost.

Mrs. McElfresh reported that the Monroe Historical Society Bus Tour was a success and the Society
would like to do this again on Saturday, September 24, 2017. The Society has asked the City to
contribute $200 toward renting one of the busses. It was suggested that one of the shuttle busses could be
used for this to avoid the additional cost.

Mrs. McElfresh spoke about a radio frequency containing bicentennial information. She will bring
additional information to the next meeting.

The Public Involvement Committee meeting adjourned at 8:37 p.m.
Respectfully submitted,
Angela S. Wasson, CMC
Clerk of Council
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City of Monroe
Public Involvement Committee of Council
April 18, 2017

The Public Involvement Committee of Council met at 5:41 p.m. on April 18, 2017, at 233 South
Main Street, Monroe, Ohio.

Present were: Keith Funk, Council Member; Jason Frentzel, Council Member; Anna Hale,
Council Member; Brian Curlis, Police Lieutenant; Joshua King, Patrol Officer; Christina
McElfresh, President of the Monroe Historical Society; Dorothy Smith, Member of the Monroe
Historical Society; Max Cormendy, Manager of Cincinnati Circus Company; and Angela S.
Wasson, Assistant to the City Manager/Clerk of Council.

Considerable discussion was held among those present on the bands for September 22 and
September 23, 2017. The consensus was to have the Fresh Funk band on Friday night and
Saturday would either be Little Texas followed by Creedance Clearwater Revisited or Starship
followed by Dennis DeYoung: The Music of Styx. Mr. Cormendy will follow up with the
Committee on the availability and cost of the band choices.

Officer King reported that plans are almost complete for the June 10 Bicentennial 5k Walk/Run,
Car Show, and Food Truck Fair. Lieutenant Curlis proposed a different color shirt for each of
the events.

The Committee recommended that the golf outing on June 17 would consist of gift baskets work
approximately between $30 and $50 and the cost per person would be $50.00.

Officer King reported that they could acquire 12 radios at no cost so that everyone would be able
to communicate during the events. He further reported that they would only have two signs they
could rent from the Emergency Management Association.

Mrs. McElfresh presented a proposal for local radio information to provide visitors with
information on where to park and other important items during the Bicentennial Birthday
Celebration.

The Public Involvement Committee meeting adjourned at 7:47 p.m.
Respectfully submitted,
Angela S. Wasson, CMC
Clerk of Council

-----------------------------------------------------------------------------------

City of Monroe
Public Involvement Committee
May 16, 2017

The Public Involvement Committee of Council met at 5:30 p.m. on May 16, 2017, in the City
Manager’s Conference Room located at 233 South Main Street, Monroe, Ohio.

Present were: Council Member Jason Frentzel; Council Member Anna Hale; President of the
Monroe Historical Society Christina McElfresh; Lieutenant of Police Brian Curlis; Patrol Officer
Joshua King; Max Cormendy of Cincinnati Circus Company; and Assistant to the City
Manager/Clerk of Council Angela S. Wasson.

Mr. Cormendy presented a listing of several National Touring Bands that may be available for
Saturday, September 23, 2017. Following considerable discussion on the different bands the
following motion was made:

Mr. Frentzel moved to attempt to secure Little Texas, Del McCurry, and Jo Dee Meccina;
seconded by Mrs. Hale. Voice vote. Motion carried.

The Public Involvement Committee meeting adjourned at 6:14 p.m.
Respectfully submitted,
Angela S. Wasson, CMC
Clerk of Council

----------------------------------------------------------------------------

City of Monroe
Public Involvement Committee of Council
May 30, 2017

The Public Involvement Committee met at 5:30 p.m. on May 30, 2017, in the City Manager’s
Conference Room located at 233 South Main Street, Monroe, Ohio.

Present were: Council Member Keith Funk; Council Member Jason Frentzel; Council Member
Anna Hale; Lieutenant of Police Brian Curlis; Parks and Cemeteries Superintendent Brian
Perkins; President of the Monroe Historical Society Christina McElfresh; Nancy Hutton with
Daughters of the American Revolution; Volunteer Coordinator Rebecca Caron; Monroe Local
Schools Director of Personnel and Business Operations Jesse Catanzaro; Lions Club
Representatives; and Assistant to the City Manager/Clerk of Council Angela S. Wasson.

Mrs. McElfresh and Mrs. Wasson would be present at the 5k Run/Walk, Truck Food Fair, and
Car Show to assist with registration and taking in money. Mr. Catanzaro advised that he had
approximately 10 students that could help out on the course.

Lieutenant Curlis reported that 37 people have signed up for the run/walk. The cost for the
trophies and the placards is approximately $500.00.

Lieutenant Curlis provided cost estimates and samples of shirts for the Bicentennial and the 5k
Run/Walk.

Mrs. Hale moved to purchase 70 white shirts and 80 gray/silver shirts from JMJT Sports;
seconded by Mr. Funk. Voice vote. Motion carried.

Mr. Funk moved to approve the expense of $500 for the trophies and placards; seconded by Mrs.
Hale. Voice vote. Motion carried.

General discussion was held on the purchase of banners announcing the September event and the
different locations they would be placed. Once the bands have been locked in those will be
ordered.

The Public Involvement Committee meeting adjourned at 7:44 p.m.
Respectfully submitted,
Angela S. Wasson, CMC
Clerk of Council

---------------------------------------------------------------------

City of Monroe
Public Involvement Committee
June 13, 2017
The Public Involvement Committee met at 5:30 p.m. on June 13, 2017, in the City Manager’s
Conference Room located at 233 South Main Street, Monroe, Ohio.

Present were: Council Member Keith Funk; Council Member Jason Frentzel; Council Member
Anna Hale; and Assistant to the City Manager/Clerk of Council Angela S. Wasson.
Mr. Funk moved to approve the bands Little Texas, Darryl Worley, and Jo Dee Meccina for the
Saturday, September 23, 2017, event; seconded by Mr. Frentzel.

Mr. Frentzel moved to approve $300.00 for signs for the golf outing; seconded by Mrs. Hale.
Voice vote. Motion carried.

Mr. Funk moved to approve $300.00 for golf balls for the golf outing; seconded by Mrs. Hale.
Voice vote. Motion carried.

Different options such as, split the pot tickets and gift basket tickets for the golf outing was
discussed.

The Public Involvement Committee meeting adjourned at 6:07 p.m.
Respectfully submitted,
Angela S. Wasson, CMC
Clerk of Council
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Public Involvement Minutes from July 18th - October 3rd will be subject to approval at the October 10th meeting. 
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City of Monroe
Public Involvement Committee July 18, 2017
233 South Main Street, Monroe, Ohio
The Public Involvement Committee of Council met on July 18, 2017, at 5:30 p.m. in the City 
Manager’s Conference Room located at 233 South Main Street, Monroe, Ohio.

Present were: Keith Funk, Council Member; Jason Frentzel, Council Member; Anna Hale, Council 
Member; Max Cormendy of Cincinnati Circus Company; Christina McElfresh, President of the Monroe 
Historical Society; David Leverage, Fire Captain; Brian Curlis, Police Lieutenant; Brian Perkins, 
Parks and Recreation Superintendent; and Ken Petti of the Lions Club.

Mr. Frentzel asked for updates from Mr. Cormendy who indicated that of the food is sorted, but very 
limited non food vendors. He received approval for Little Texas and expects to hear from the other 
two bands. Mr. Cormendy is talking to 700 WLW and B105, so they will both make announcements. He 
stated that the infrastructure is taken care of, there are a lot of volunteers that have contacted 
him this week, and Rivertown will be there as a food vendor.

Mr. Petti asked for updated plans for the layout of the park and the Lions Club met with Rivertown 
and Figleaf and Bonbray. He is counting on them with the inventory and infrastructure they would 
need; however, two of them had a concern about containment and said we were going to need two areas 
to pour. Mr. Cormendy is trying to utilize the area for two beer gardens. Mr. Petti indicated that 
the area is contained during the Fourth of July; however, with the number of people expected it 
will be difficult to contain them in a small area. Mr. Cormendy suggested to have much of it built 
off already and then we can fence as much of the area as would be appropriate.

Mr. Frentzel asked if we can utilize the fences that are already there and make a long rectangular 
area. Mr. Petti noted the Lions Club is open to anything. Lieutenant Curlis commented that if you 
have an open area there is less room for the people with families and blankets to watch the bands.

Mr. Perkins encouraged the food trucks be moved next to the electric in the larger paved area as it 
will allow more space for lines.

Mr. Cormendy will have an ice truck available.

Mr. Funk recommended that we notify area residents of the traffic and that a portion of Main Street 
will be blocked off on Saturday evening.

Mr. Cormendy will drop off wrist bands to Mrs. Wasson for pre-sale.

The next events were briefly discussed such as, Monroe Night Out, Touch-a-Truck, and Paws-A- 
Palooza.

Banners were discussed  to have one across Main Street and one at the corner of State Route 63
and Main Street.  Mrs. Wasson will be directed to get prices for the banners.

Mr. Funk recommended that we begin organizing the month of giving for November. Mrs. McElfresh 
noted that Kristina Centers does meals for Thanksgiving and she always needs volunteers and her 
food is all donated. Mr. Frentzel doesn’t want to take away from her, but wondered if she would 
like assistance and for it to grow. Mrs. McElfresh also suggested an adopt- a-family, but usually 
ones that need the help feel it is an obstacle to ask for help. She noted that the school would 
know who needs it. Mr. Funk is not sure what is involved in that, but a food drive is a good drive. 
Mrs. McElfresh referred to Mr. Frentzel’s suggestion of a blood drive and thought that was a good 
idea.

Mr. Frentzel would prefer to do a blood drive on the weekend and people could also bring in 
donations.

It was discussed about the possibility of partnering with the Police in their food drive and other 
events during November.

Captain Leverage informed the Committee that the Fire Department would have a trailer where they 
could administer minor treatment of those that may need it during the September event.

Concern was expressed about having a sufficient amount of golf carts to take people from the 
beginning of the park to the paved portion next to the concession stand. Lieutenant Curlis will 
check with Sandy’s Towing to see how many more they can get.

Mrs. McElfresh announced that the Monroe Historical Society will be holding a Bicentennial Ball at 
the Voice of America Park with music, beverages, and a dinner. It will be held on September 8th 
from 7 p.m. to 10 p.m.

The Public Involvement Committee meeting adjourned at 7:52 p.m.
Respectfully submitted,


Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Public Involvement Committee of Council August 1, 2017
233 South Main Street, Monroe, Ohio
The Public Involvement Committee met at 5:30 p.m. on August 1, 2017, in the City Manager’s 
conference room located at 233 South Main Street, Monroe, Ohio.

Present were: Keith Funk, Council Member; Jason Frentzel, Council Member; Anna Hale, Council 
Member; Brian Perkins, Parks and Cemeteries Superintendent; Brian Curlis, Police Lieutenant; 
Christina McElfresh, President of the Monroe Historical Society; Max Cormendy with Cincinnati 
Circus Company; and Angela S. Wasson, Assistant to the City Manager/Clerk of Council.

It was decided that the fireworks would begin at approximately 9:40 p.m.

Mr. Cormendy advised that he will need a generator for the bands. He further advised that they have 
shuttles from the High School.

Mrs. Wasson will contact Deceuninck to find out how many people will be coming from their company. 
In addition, she will put together placards for the residents on Main Street that will be closed 
Saturday evening and the residents on Old Street.

Discussion about parking was held with suggestions of using the Floorcraft lot for handicap 
parking, the front grass area of the park for reserved parking, and possibly only allowing parking 
on one side of Sands Avenue and Mason Avenue between Macready and Main.

It was the consensus that no skateboards, bikes, and coolers would be permitted in the park during 
the September event.

Mrs. Wasson will forward the building permit applications to Mr. Cormendy for the tents.

Lieutenant Curlis reported that he had two golf carts for the Committee’s use and two for the 
Police to use.

Rumpke’s proposal for providing portable restrooms, hand-washing stations, and roll off containers 
was discussed and it was recommended that the amount of each requested be reduced to fit in the 
budget.

The Public Involvement Committee meeting adjourned at 6:46 p.m.
Respectfully submitted, Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Public Involvement Committee August 15, 2017
The Public Involvement Committee of Council met on August 15, 2017, at 5:33 p.m. in the City 
Manager’s Conference Room located at 233 South Main Street, Monroe, Ohio.

Present were: Jason Frentzel, Council Member; Keith Funk, Council Member; Anna Hale, Council 
Member; Max Cormendy, Cincinnati Circus Company; Ken Petti, Lions Club Representative; Chelsey 
Levingston, Premier Health Atrium Medical Center Representative; Brian Perkins, Parks and 
Cemeteries Superintendent; and Angela S. Wasson, Assistant to the City Manager/Clerk of Council.

Mr. Cormendy reported that he has boy scout troops that will assist with the parking and received a 
layout of the permitted parking areas from the school.

Mrs. Wasson reported that she and the City Manager toured the old Stony Ridge lot located on Senate 
Drive with the property owner and it was a large area that would be useful for parking during the 
September event.

It was the consensus of those present that the items prohibited during the September event were 
tents, umbrellas, coolers, pets, bicycles, and roller skates.

Ms. Levingston will provide Mr. Cormendy with a list of names and times that volunteers from Atrium 
would be available for the event.

Mr. Petti reported that the Lions Club has a meeting with Rivertown and Fig Leaf for the beer 
sales.

Mrs. Wasson stated that the Watermark Church has offered their parking lot for the use during the 
September event.

It was the consensus of those present that the vendors would not be permitted to leave in their 
vehicles until the event is over.

Due to budget constraints, Cincinnati Circus Company agreed to reduce their contract amount by
$10,000 and the proceeds from the wrist band sales would be 60% to Cincinnati Circus and 40% to the 
City.

The Public Involvement Committee meeting adjourned at 8:02 p.m.
Respectfully submitted, Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Public Involvement Committee of Council August 29, 2017
233 South Main Street, Monroe, Ohio
The Public Involvement Committee met at 5:32 p.m. on August 29, 2017 in the City Manager’s 
conference room located at 233 South Main Street, Monroe, Ohio.

Present were: Keith Funk, Council Member; Anna Hale, Council Member; Christina McElfresh, President 
of the Monroe Historical Society; David Leverage, Fire Captain; Jesse Catanzaro, Director of 
Personnel and Business Operations for the Monroe Local Schools; Brian Perkins, Parks and Cemeteries 
Superintendent; Brian Curlis, Police Lieutenant; Max Cormendy and Dav Willacker of the Cincinnati 
Circus Company; and Angela S. Wasson, Assistant to the City Manager/Clerk of Council.

It was the consensus that, during the Bicentennial Birthday Celebration in September, the beer will 
be served on the asphalt; Mr. Cormendy will consult with the owners of E-Gaming for permission to 
use their lot for handicap parking; free shuttling will be used to and from the High School on 
Yankee Road, 231 Senate Drive, and Miami Valley Gaming.

Mrs. McElfresh asked about the Historical Society tours from 1 p.m. to 4 p.m.on September 23.

Mr. Funk moved to approve the Historical Society tours from 1 p.m. to 4 p.m. on September 23, 2017; 
seconded by Mrs. Hale.  Voice vote.  Motion carried.

The possibility of using the Watermark Church lot for vendor parking was discussed.

Mrs. Wasson reported that she has been in contact with Rocky Mountain Rifles that will produce a 
limited edition of Henry rifles that would be engraved with various historic pictures representing 
the City of Monroe. They have requested permission to use the Bicentennial logo to be placed on the 
rifles. They would donate $10 per rifle to the City for the Bicentennial year and if we could have 
a newspaper article written about this they would donate $25 per rifle.

Mr. Funk moved to grant permission to Rocky Mountain Rifles for the use of the Bicentennial logo; 
seconded by Mrs. Hale.  Voice vote.  Motion carried.

Mrs. Wasson will provide Rocky Mountain Rifles with Mrs. McElfresh’s contact information to 
determine what historic pictures would appear on the rifles.

The Public Safety Committee meeting adjourned at 7:11 p.m.
Respectfully submitted, Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Public Involvement Committee September 19, 2017
The Public Involvement Committee met at 5:33 p.m. on September 19, 2017, at Monroe Community Park 
located at 500 South Main Street, Monroe, Ohio.

Present were: Keith Funk, Council Member; Jason Frentzel, Council Member; Anna Hale, Council 
Member; David Leverage, Captain of Fire; Brian Perkins, Parks and Cemeteries Superintendent; Brian 
Curlis, Police Lieutenant; Jesse Catanzaro, Director of Personnel and Business Operations; Joshua 
King, Patrol Officer; Rebecca Caron, Volunteer Coordinator; Christina McElfresh, President of the 
Monroe Historical Society; Ken Petti, Member of the Lions Club; Nancy Hutton, Member of the 
Nathanial Sackett Chapter of the Daughters of the American Revolution; and Angela S. Wasson, 
Assistant to the City Manager/Clerk of Council.

Mrs. McElfresh printed several fliers that could be handed out at the various parking areas in the 
event they became full to direct people to other available parking areas.

Mr. Catanzaro reported that the drivers of the shuttle buses are prepared and buses will be marked 
as to which lot they are traveling to and from.

Mrs. Caron reported that it has been difficult to find volunteers to assist with parking. Mr. 
Cormendy will attempt to assist with locating volunteers.

The Public Involvement Committee meeting adjourned at 6:21 p.m.
Respectfully submitted,


Angela S. Wasso  , CMC
Clerk of Council

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City of Monroe
Public Involvement Committee of Council October 3, 2017
The Public Involvement Committee of Council met at 5:34 p.m. on October 3, 2017, in the City 
Manager’s conference room located at 233 South Main Street, Monroe, Ohio.

Present were: Keith Funk, Council Member; Jason Frentzel, Council Member; Anna Hale, Council 
Member; David Leverage, Fire Captain; Brian Perkins, Parks and Cemeteries Superintendent; Christina 
McElfresh, President of the Monroe Historical Society; Jesse Catanzaro, Director of Personnel and 
Business Operations of the Monroe Local School District; Ken Petti, Member of the Lions Club; and 
Angela S. Wasson, Assistant to the City Manager/Clerk of Council.

Everyone present agreed that it was a successful event and pleased with the outcome. There were 
different topics brought up that could have been improved on such as, locking in the entertainment 
earlier which would have helped with advertising the event earlier.

The Members agreed that the fireworks were fantastic, it was due to the shortened period of time 
and larger amount of money put into that period of time that made them so impressive.

General discussion was held to have an annual event that would be either tied to an existing annual 
event or a new event. Nevertheless, it would be coordinated with the various community 
organizations.

During the next meeting to be held on October 17, 2017, everyone will bring their ideas to the 
table for the December 1, 2017, tree lighting ceremony with Santa Claus, and Month of Giving for 
November.

The Public Involvement Committee meeting adjourned at 7:05 p.m.
Respectfully submitted,


Angela S. Wasso  , CMC
Clerk of Council

The privilege of a lifetime is being who you are.
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