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    Posted: Feb 09 2018 at 2:20pm

pecial Meeting of Council and Monroe Local School Board
November 16, 2017

Monroe City Council and the Board of Education of the Monroe Local School District met at 6:30
p.m. at 220 Yankee Road, Monroe, Ohio.

Members of Council Present – Mayor Routson, Vice Mayor Rubin, Council Member Dan Clark, Council  
Member  Anna  Hale,  Council  Member  Jason  Frentzel,  and  Council  Member  Todd Hickman.

Members of the Board of Education present – Brett Guido, Tom Leeds, Leslie Stone, Dave Grant, and 
Tim Carpenter

Staff members present - William Brock, City Manager; Jennifer Patterson, Assistant to the City 
Manager; Dr. Phil Cagwin, Superintendent, and Holly Cahill, School Treasurer.

Ms. Cahill presented the five-year forecast that reflected the property tax revenue and other local 
revenue.  The property tax will not increase by much because most of it is in TIFs and RIDs and 
these are conservative numbers.   For example, they anticipated a certain amount from Kohl’s; 
however, Kohl’s appealed their property tax value and it was lowered so the school received less 
than anticipated.  We receive money from the state, but we are considered a capped district.  The 
state comes up with a formula, but they still cap it.   If the formula was used we would get $13 
million, but since we are capped, we only get $7 million.  We are one of the highest capped 
district in the state.  They believe that we are a wealthy district.  Revenues stayed pretty flat, 
but expenses keep going up.  We would have to ask our voters for additional revenue

Mrs. Rubin asked where the School would be if the State gave you the $5 million that they are not. 
Dr. Cagwin stated that where we are at this point there are three sets of districts in the state 
one is a guarantee we are in a district that is growing but not allowed to get more money.  We have 
talked to the Ohio Department of Education.  They say we do not have enough tax dollars to pay you. 
They recommended to go to the legislator and the School has an appointment with Representatives 
Keller and Coley.  Right now, we are seeking input from the community about what we do next with 
our crowded facilities.  Working with the Ohio Facilities Construction Commission they will co-fund 
a facility 49% so, if our community can come up with 51% that saves millions of dollars. The key is 
the enrollment projection.  When they do their final figures they will let us know how much they 
will give us based on the enrollment projections.    We will need to pass a bond issue for this 
construction.    Open enrollment is an annual process and we look at grade levels to see how many 
children we can accommodate.  This past year we had 120 applications and Dr. Cagwin could only 
approve 33.  It does not drive the construction of a new building.  We get about $3,000 for a 
Monroe child and $6,000 from an open enrollment student.  We are truly utilizing this facility to 
its max.  We had to expand the lunch periods.  Right now it is 11 to 1 and we may need to begin at 
10:30.  Dr. Cagwin is amazed that we move 2,400 kids through this building on a daily basis. We  
have  traveling  teachers  that  utilize  classrooms  whenever  they  are  not  being  used.    Our 
community is aware of the need, but we need to decide what is the best way to proceed.  There may 
be possibilities that the City and School District could do together.  It would either be at the
Yankee Road location or at the old high school site.

Referring to the calculation that the Monroe School District is  considered a wealthy school 
district, Mr. Frentzel asked if   they have anything to back that up.   Ms. Cahill replied that it 
is mostly because of how fast a school district grows.

Mr. Guido stated that all of the industry that came in because most of that land is abated and the 
value of that property is removed so, we don’t get credit as homeowners until the abatement is 

Mr. Brock stated that we have been a victim of our own success because if they didn’t have the 
abatements, they still wouldn’t get that tax revenue because it wouldn’t exist.   You would still 
have the residential growth.   We have some figures that reflect the effect of what we did.   We 
reviewed our five-year forecast with Council we were looking at a spot where we were pretty flat 
and a concern in 2019 because of the SAFER grant we received for the additional firefighters.  It 
would cost the city approximately $600,000 per year when then grant falls off.  If we didn’t pass 
this levy we would be making a decision on how many firefighters we would need to cut.   We 
estimate that to be a $2.2 million per year increase.  We did not include in the budget for next 
year because we really need to analyze those funds.  Obviously, we need a larger police facility.   
One of the things they want is a work out room and maybe that could be partnered with what the 
school is looking to do.  There is money set aside for capital improvements.  We have great 
opportunities to work together.  We are in good shape, but still a lot of hard decisions to make.

Mrs. Patterson reported that the TIFs and RIDs have increased tremendously.  We had one building 
that went from $30 to $35 million to $21 million.  We are all aware of the larger developments, but 
there have been a lot of smaller development that has occurred.  We looked at where we think we are 
 going over the next 10 to 15  years.   Mrs. Patterson showed where it is anticipated for 
commercial growth.  TIFs and RIDs allow us to do projects that we normally would not be able to do. 
 The high millage rate is mostly due to the development being in a TIF or RID area and not so much 
because of the abatements.   We may have some areas that do not need to be in a TIF or RID that 
would help the millage rate.  We must first look at if those funds are already allocated for a 

Mr. Leeds asked about the buildings that come off of the abatement and is there a fear that the 
businesses will say if I can’t continue the break we are going to move.  Mrs. Patterson explained 
they could move, but there is a very high cost and loss of production for these businesses to move. 
She did not believe we will see that, but if they do there isn’t much the City can do.

Mr. Guido understood there to be benchmarks in some of those agreements where they would provide a 
certain number of jobs for City residents.  Mr. Brock stated they have a certain payroll to meet, 
but it didn’t have to be Monroe residents.

Mrs. Patterson explained that the City is projecting the School will have $167,000 per year coming 
on just the land.   In 2023, it will be just under $500,000.   In 2033, you are at approximately $3 
million  on  the  abated  land  because  they  will  then  be  fully  taxable.   The  City  is  not 
 in  these calculations because the school gets their money first, then the bond payment, and the 
remainder to the City.

Mr. Brock stated that we can take a look to see if there are a lot of areas that are not productive 
for us and determine whether or not we take some of the areas out of a TIF or RID zone and if that 
affect your millage. He believes the City and School can work together to determine this.

Mr. Frentzel asked if we are more likely to see stagnation in getting businesses in because of 
those more appetizing options around us versus what we can do.  Mrs. Patterson advised it depends 
on the company.   Sometimes they want to just feel like the community wants them and it isn’t all 
about the incentives.  If we are going to put in a transit, that is something that would be 
appealing to businesses.

Dr. Cagwin asked City Council if there is an interest in us continuing to talk about to sharing 
parts of a facility.   He mentioned a gymnasium because other communities have done that.   There 
is actually a potential to use the primary building.   Would like to see what the potential is for 
any idea.

Mr. Clark felt it is worth talking about as we have shared interests.  Mayor Routson suggested that 
a representative from the School attend a Park Board meeting to see what the City’s needs

Mr. Grant asked if any discussion took place to constructing a community center in the Park Master 
Plan.  Mr. Brock stated that there has been discussions; however, with the Park Master Plan the 
main focus was on Monroe Community Park, Baker Sports Complex, and the former Americana property.

Mr. Hickman asked where they think they would build a new building and Dr. Cagwin advised that 
there have been concerns about the one way in and one way out with the existing site on Yankee 

Mr. Hickman reminded everyone about the community’s perception of the stadium construction if the 
construction of a gym is looked into.

Mrs. Hale suggesting visiting Springdale’s Community Center.

It was the consensus of everyone that a future joint meeting will be scheduled. The meeting 
adjourned at 8:13 p.m.
Respectfully submitted,

Angela S. Wasson, CMC
Clerk of Council

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