Follow Main Street Monroe: Facebook Twitter

 
  New Posts New Posts RSS Feed - Technology Committee of Council
  FAQ FAQ  Forum Search   Events   Register Register  Login Login

Technology Committee of Council

 Post Reply Post Reply
Author
 Rating: Topic Rating: 1 Votes, Average 1.00  Topic Search Topic Search  Topic Options Topic Options
Monroe News View Drop Down
Prominent Voice Citizen
Prominent Voice Citizen


Joined: Oct 12 2010
Status: Offline
Points: 4774
Post Options Post Options   Thanks (0) Thanks(0)   Quote Monroe News Quote  Post ReplyReply Direct Link To This Post Topic: Technology Committee of Council
    Posted: Mar 23 2015 at 5:07pm

The Technology Committee of Council met at 5:30 pm in the Council Library located at 233
South Main Street, Monroe, Ohio.

Present were:  Steve Black, Council Member; Suzi Rubin, Vice Mayor; William J. Brock, City 
Manager/City Engineer; and Angela S. Wasson, Assistant to the City Manager/Clerk of Council.

General discussion was held about updating the website for ease of access, adding a Google 
calendar, and changing the theme so it is more defined.

Mrs. Wasson will put together a draft for the Committee’s review.
The Technology Committee meeting adjourned at 6:10 pm.

Source: City of Monroe
Technology Committee of Council
Meeting Minutes
March 9, 2015
Monroe, Ohio Breaking News
Back to Top
Monroe News View Drop Down
Prominent Voice Citizen
Prominent Voice Citizen


Joined: Oct 12 2010
Status: Offline
Points: 4774
Post Options Post Options   Thanks (0) Thanks(0)   Quote Monroe News Quote  Post ReplyReply Direct Link To This Post Posted: Oct 09 2017 at 9:27am
City of Monroe
Technology Committee of Council September 13, 2017
233 South Main Street, Monroe, Ohio
The Technology Committee of Council met on September 13, 2017, at 5:30 p.m. in the City Manager’s 
conference room located at 233 South Main Street, Monroe, Ohio.

Present were: Jason Frentzel, Council Member; Keith Funk, Council Member; William J. Brock, City 
Manager/City Engineer; and Angela S. Wasson, Assistant to the City Manager/Clerk of Council.

Mr. Brock presented a proposal from Griffith Social Media Marketing to consolidate social media 
management. He suggested that we try it for six months and then we could see what part of the 
services could be brought in-house. The company would utilize all of the social media platforms and 
provide guidance on the use of these platforms

Mr. Funk asked what these types of services typically cost and requested information on what other 
communities are doing.

Mr. Frentzel suggested a policy and procedure for the use of social media and Mr. Brock advised 
that we are working on updating that.

Mr. Funk felt the website is more critical and is struggling with the value of this proposal.

Mr. Brock advised the intent was getting the backbone built and then pull back to bring items in- 
house.

Mr. Frentzel asked if the custom branding and stock photos would become the property of the City at 
the end of the contract. He also asked to see some examples of their work.

The Committee would like additional information and a presentation before making a recommendation 
to move forward with this project.

The Technology Committee meeting adjourned at 6:08 p.m.
Respectfully submitted,


Angela S. Wasson  , CMC
Clerk of Council

Monroe, Ohio Breaking News
Back to Top
Monroe News View Drop Down
Prominent Voice Citizen
Prominent Voice Citizen


Joined: Oct 12 2010
Status: Offline
Points: 4774
Post Options Post Options   Thanks (0) Thanks(0)   Quote Monroe News Quote  Post ReplyReply Direct Link To This Post Posted: May 10 2019 at 11:03am
City of Monroe

Technology Committee of Council April 9, 2019

The Technology Committee of Council met at 5:33 p.m. on April 9, 2019, in the Council Library 
located at 233 South Main Street, Monroe, Ohio.

Present were:  Christina  McElfresh,  Council  Member;  Jason  Frentzel,  Council  Member;  Keith  
Funk, Council Member; William J. Brock, City Manager; Angela S. Wasson, Clerk of Council/Assistant 
to the City Manager; Matt Worthen, CIO of the Butler County Educational Service Center (BCESC);  
and Roger Foust, Network Administrator of the BCESC.

Mr. Foust reported that they have upgraded the City from Microsoft Office 2007 to Microsoft Office 
2016, upgraded the hard drives in the storage network adding more space, increased the ISP 
bandwidth from 40 MB to 100 MB through Cincinnati Bell, and working towards getting off Windows 7 
and Windows 10 because it is end of life cycle next year.  He further reported that they are 
holding off migrating the Fire Department to the VMware server because it is not very old and added 
the new Public Works building and Lending Library to our network.

Mr. Worthen explained that one of the initiatives we wanted to work on this year is connecting all 
of the data systems that the City has and putting the data points that are relevant to various 
decision makers to one dashboard.  We have connected all of those systems and a dashboard demo 
system that will be tested by Mr. Brock starting next Wednesday.  The second initiative is starting 
to head down the path to Office 365. Mrs. McElfresh asked if he liked Office 365 and Mr. Worthen 
indicated he did, especially compared to Exchange.  He stated there are a lot of great tools, 
security features, and the collaboration features are good. Mrs. McElfresh questioned how secure 
the cloud is and Mr. Worthen replied that Microsoft is not going to update Exchange, so you are 
going to make a decision to go somewhere.  From a doing business as usual standpoint the 
recommendation is to go with Office 365.  The important piece is that we can sit down as a team and 
evaluate and assign weight to different categories.

Mr.  Frentzel  asked  if  those  that  have  migrated  to  the  cloud  had  issues  with  
retrieving  old  or  archived information, emails, or files.  Mr. Worthen stated that when we talk 
about data retention, file versioning, and data backup those are important conversations that we 
need to have.  Microsoft holds organizational data for 30 days in deleted accounts, but if you 
lapse that 30 days there is no number you can call or email you can send.  The information is just 
gone.  There are great cloud-to-cloud backup services to fill in that white space.  When we get 
into outbound employees and long-term data holds it is good to pair up with a backup solution.  
With Office 365 you can actually start to theme emails so the user can make a decision on different 
types of retention.

Mr. Funk asked if they are aware of any other municipalities that have gone to cloud base.  Mr. 
Brock was sure there are, but did not know which ones.  Mr. Worthen noted the City of Boston is 
one, but he will find out locally if there are any.

Mr. Foust stated that we are on a cloud sweep with our antivirus and it worked well in addition to 
providing high level security.

Mr.  Funk  felt  that  cloud  base  is  imminent.    The  only  concern  is  the  security  and  
record  retention. Functionality is great, but government is not in a position to take risks.  It 
would be a comfort zone to see

if other municipalities have been through this.


Mr. Foust stated it is easier to manage the budget rather than spending    oney on each individual 
license

and can be paid monthly.

In response to Mr. Funk’s question, Mr. Foust advised he is here all day.

Mr. Brock explained that we used to have one staff person and when that staff person left he was 
faced with finding another individual staff person with the knowledge of the issues that he was 
chasing down.   Mr. Brock  began  working  with  the  Monroe  School  District  and  the  BCESC  
and  that  is  what  we  began developing.  As we progressed, technology has progressed, and we 
would spend a lot more in hiring staff.

Referencing the fiber, Mr. Foust explained that he had the fiber connected between the Lending 
Library and the new Public Works building.  Mrs. McElfresh indicated she has had a lot of people 
ask if there is an opportunity to run fiber for the residents.  Mr. Foust replied that they are 
going to pursue extending fiber to Monroe Community Park.

Mr. Worthen asked about another meeting in about three months to provide updates and the Committee 
would like to meet quarterly for IT updates.

Referring to a draft request for proposals for information technology support services, Mr. Brock 
advised some items are not currently addressed in the agreement with the BCESC, such as data 
analytics/program. The way it is set up now the BCESC hires and manages people as well as NextStep 
as a consultant.

Mr. Frentzel asked how it would work in the event the BCESC was not chosen.  Mr. Brock indicated 
that someone internally would have to manage the contract or contracts.  Mr. Funk asked if we are 
required to do an RFP.  Mr. Brock explained that we are required to bid out services, but we could 
have just picked someone for professional services.  Mr. Funk asked if there was something that 
prompted seeking proposals when they haven’t been sought for the last three years. Mr.  Brock 
explained that when it was renewed last, the  question  was  asked  if  other  proposals  were  
obtained.   While  there  is  a  good  relationship  with  the BCESC, the Committee had no 
objection in  looking at other proposals.  Mr. Brock assured the Committee that there would be 
language in the contract in the event things do not work out.  Mr. Frentzel asked when the existing 
agreement ends and Mr. Brock replied that it was July.  The Committee would like to review the 
submitted proposals.

The Technology Committee meeting adjourned at 6:24 p.m.

Respectfully submitted,

Angela S. Wasson, MMC

Clerk of Council

Monroe, Ohio Breaking News
Back to Top
 Post Reply Post Reply
  Share Topic   

Forum Jump Forum Permissions View Drop Down

The Voice | Weather | Advertisers | Advertising Information | Lending Library | Monroe Church Directory

Archived Monroe News From: 1999 | 2000 | 2001 | 2002 | 2003 | 2004 | 2005 | 2006 | 2007 | 2008 | 2009 | 2010 | 2011

Website Design © Xponex Web and Media Services | Contact | Terms of Use | Copyright ©2012 MainStreetMonroe.com