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 Topic: Technology Committee of CouncilPosted: Mar 23 2015 at 5:07pm |
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The Technology Committee of Council met at 5:30 pm in the Council Library located at 233 South Main Street, Monroe, Ohio. Present were: Steve Black, Council Member; Suzi Rubin, Vice Mayor; William J. Brock, City Manager/City Engineer; and Angela S. Wasson, Assistant to the City Manager/Clerk of Council. General discussion was held about updating the website for ease of access, adding a Google calendar, and changing the theme so it is more defined. Mrs. Wasson will put together a draft for the Committee’s review. The Technology Committee meeting adjourned at 6:10 pm. Source: City of Monroe Technology Committee of Council Meeting Minutes March 9, 2015
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Monroe News
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Posted: Oct 09 2017 at 9:27am |
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City of Monroe Technology Committee of Council September 13, 2017 233 South Main Street, Monroe, Ohio The Technology Committee of Council met on September 13, 2017, at 5:30 p.m. in the City Manager’s conference room located at 233 South Main Street, Monroe, Ohio. Present were: Jason Frentzel, Council Member; Keith Funk, Council Member; William J. Brock, City Manager/City Engineer; and Angela S. Wasson, Assistant to the City Manager/Clerk of Council. Mr. Brock presented a proposal from Griffith Social Media Marketing to consolidate social media management. He suggested that we try it for six months and then we could see what part of the services could be brought in-house. The company would utilize all of the social media platforms and provide guidance on the use of these platforms Mr. Funk asked what these types of services typically cost and requested information on what other communities are doing. Mr. Frentzel suggested a policy and procedure for the use of social media and Mr. Brock advised that we are working on updating that. Mr. Funk felt the website is more critical and is struggling with the value of this proposal. Mr. Brock advised the intent was getting the backbone built and then pull back to bring items in- house. Mr. Frentzel asked if the custom branding and stock photos would become the property of the City at the end of the contract. He also asked to see some examples of their work. The Committee would like additional information and a presentation before making a recommendation to move forward with this project. The Technology Committee meeting adjourned at 6:08 p.m. Respectfully submitted, Angela S. Wasson , CMC Clerk of Council |
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Monroe News
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Posted: May 10 2019 at 11:03am |
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City of Monroe Technology Committee of Council April 9, 2019 The Technology Committee of Council met at 5:33 p.m. on April 9, 2019, in the Council Library located at 233 South Main Street, Monroe, Ohio. Present were: Christina McElfresh, Council Member; Jason Frentzel, Council Member; Keith Funk, Council Member; William J. Brock, City Manager; Angela S. Wasson, Clerk of Council/Assistant to the City Manager; Matt Worthen, CIO of the Butler County Educational Service Center (BCESC); and Roger Foust, Network Administrator of the BCESC. Mr. Foust reported that they have upgraded the City from Microsoft Office 2007 to Microsoft Office 2016, upgraded the hard drives in the storage network adding more space, increased the ISP bandwidth from 40 MB to 100 MB through Cincinnati Bell, and working towards getting off Windows 7 and Windows 10 because it is end of life cycle next year. He further reported that they are holding off migrating the Fire Department to the VMware server because it is not very old and added the new Public Works building and Lending Library to our network. Mr. Worthen explained that one of the initiatives we wanted to work on this year is connecting all of the data systems that the City has and putting the data points that are relevant to various decision makers to one dashboard. We have connected all of those systems and a dashboard demo system that will be tested by Mr. Brock starting next Wednesday. The second initiative is starting to head down the path to Office 365. Mrs. McElfresh asked if he liked Office 365 and Mr. Worthen indicated he did, especially compared to Exchange. He stated there are a lot of great tools, security features, and the collaboration features are good. Mrs. McElfresh questioned how secure the cloud is and Mr. Worthen replied that Microsoft is not going to update Exchange, so you are going to make a decision to go somewhere. From a doing business as usual standpoint the recommendation is to go with Office 365. The important piece is that we can sit down as a team and evaluate and assign weight to different categories. Mr. Frentzel asked if those that have migrated to the cloud had issues with retrieving old or archived information, emails, or files. Mr. Worthen stated that when we talk about data retention, file versioning, and data backup those are important conversations that we need to have. Microsoft holds organizational data for 30 days in deleted accounts, but if you lapse that 30 days there is no number you can call or email you can send. The information is just gone. There are great cloud-to-cloud backup services to fill in that white space. When we get into outbound employees and long-term data holds it is good to pair up with a backup solution. With Office 365 you can actually start to theme emails so the user can make a decision on different types of retention. Mr. Funk asked if they are aware of any other municipalities that have gone to cloud base. Mr. Brock was sure there are, but did not know which ones. Mr. Worthen noted the City of Boston is one, but he will find out locally if there are any. Mr. Foust stated that we are on a cloud sweep with our antivirus and it worked well in addition to providing high level security. Mr. Funk felt that cloud base is imminent. The only concern is the security and record retention. Functionality is great, but government is not in a position to take risks. It would be a comfort zone to see if other municipalities have been through this. Mr. Foust stated it is easier to manage the budget rather than spending oney on each individual license and can be paid monthly. In response to Mr. Funk’s question, Mr. Foust advised he is here all day. Mr. Brock explained that we used to have one staff person and when that staff person left he was faced with finding another individual staff person with the knowledge of the issues that he was chasing down. Mr. Brock began working with the Monroe School District and the BCESC and that is what we began developing. As we progressed, technology has progressed, and we would spend a lot more in hiring staff. Referencing the fiber, Mr. Foust explained that he had the fiber connected between the Lending Library and the new Public Works building. Mrs. McElfresh indicated she has had a lot of people ask if there is an opportunity to run fiber for the residents. Mr. Foust replied that they are going to pursue extending fiber to Monroe Community Park. Mr. Worthen asked about another meeting in about three months to provide updates and the Committee would like to meet quarterly for IT updates. Referring to a draft request for proposals for information technology support services, Mr. Brock advised some items are not currently addressed in the agreement with the BCESC, such as data analytics/program. The way it is set up now the BCESC hires and manages people as well as NextStep as a consultant. Mr. Frentzel asked how it would work in the event the BCESC was not chosen. Mr. Brock indicated that someone internally would have to manage the contract or contracts. Mr. Funk asked if we are required to do an RFP. Mr. Brock explained that we are required to bid out services, but we could have just picked someone for professional services. Mr. Funk asked if there was something that prompted seeking proposals when they haven’t been sought for the last three years. Mr. Brock explained that when it was renewed last, the question was asked if other proposals were obtained. While there is a good relationship with the BCESC, the Committee had no objection in looking at other proposals. Mr. Brock assured the Committee that there would be language in the contract in the event things do not work out. Mr. Frentzel asked when the existing agreement ends and Mr. Brock replied that it was July. The Committee would like to review the submitted proposals. The Technology Committee meeting adjourned at 6:24 p.m. Respectfully submitted, Angela S. Wasson, MMC Clerk of Council |
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